Contract Administrator

Status: Open Until Filled

Position Title: Contract Administrator

Department/Location:   Contracts Department/Oklahoma City, OK 73104

Status: Regular/Full-Time Exempt

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Primary Function:

This Position’s primary responsibility will review, track and process invoices and other paperwork, including contracts, change orders, insurance documents, etc., obtained from subcontractors for their assigned projects, and will accumulate, process and track owner billings and payments on a timely basis.

Essential Responsibilities:

  • Provide contractual support in proposal development, contract negotiation and administration, including modifications, extensions, written and oral communication with USG/client, and the termination or close-out of standard and nonstandard contracts.
  • Assist and advise in proposal preparation activities, conduct contract negotiations, develop and maintain positive working relationships with government counterparts while ensuring proper and timely contract performance, in accordance with company policies, legal requirements, and customer specifications.
  • Work with program, contract management, and Finance to examine performance requirements, cost estimates, delivery schedules, as well as material, equipment, or production costs, to offer recommendations, develop action items, and to serve as the liaison with the government in resolving issues and managing expectations.
  • Review and make recommendations regarding resolution of issues relating to company performance in conformance to original proposal and all terms and conditions of the contract.
  • Provide guidance on contractual requirements and government regulations, communicating with Contract Management, Senior Leadership, and Legal when applicable.
  • Review contract documents received, coordinating with PM/DPM and Finance to verify information prior to execution or dissemination of contract documents,
  • Provide updates to management on any impacts to contract cost or schedule.
  • Prepare and disseminate information throughout the company regarding contract status, compliance, modifications, deviation, negotiation, and completion, termination or close-out.
  • Prepare special reports and analysis as required. As required, work with corporations to ensure proper maintenance of contract briefing system in accordance with DCAA requirements.
  • Responsible for full range of cradle to grave contract administration and reporting duties for large-scale, long-term contracts

Work Conditions: 

Employee will be working within an office environment. Some travel will be necessary to meet the requirements for the position.

Job Requirements:

Minimum Requirements:

  • Bachelor’s degree in business or equivalent combination of education and experience in Government Contracts.
  • 5+ years’ experience working with or supporting Government Contracts.
  • Knowledge of FAR/DFAR requirements.
  • Working knowledge and experience with Microsoft Suite, Cost Point and SharePoint
  • Experience working with SharePoint.
  • Ability to collaborate and work within a team environment internally and externally with a client service focus.
  • US Citizen.
  • Current/Ability to obtain a DOD security clearance.

 

EOE AA M/F/Vet/Disability

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